School Office Administration Apprentice - Whitworth Park Academy

We seek to appoint a highly organised and enthusiastic School Office Administration Apprentice to join our dynamic team. The successful candidate will play a crucial role in ensuring the smooth operation of our school office. Role is term time only.

Reference Number:: 1454
Location:: Spennymoor
Closing Date:: 31 January 2025
Estimated Start Date:: February 2025
Qualification(s) Earned:: Business Administrator - Level 3

Wages and Hours

Apprenticeship NMW and 37 hours per week. Monday - Thursday 8am-4pm and Friday 8am-3.30pm, 1/2 hour lunch each day (time to be decided in department). Role is term time only.

Job Description

To be based in the main school office located at reception.
To provide high standards of telephone and reception skills when communicating with outside agencies, parents/carers, governors, staff and pupils.
To provide a professional image when greeting visitors and other stakeholders.
To prioritise telephone calls and visitor queries and deal with all requests appropriately, accurately record messages and signpost as required.
To ensure visitor signing in procedures are followed correctly, including safeguarding checks.
To assist in the coordination and administration of parents’ evenings, options evenings and any other events similar in nature. This includes, but is not limited to, sending letters, text messages, creating registers for parents to sign in, setting up for the event, providing refreshments and covering events outside of the school hours.
To open, sort and distribute incoming mail and also deal with all outgoing mail, including taking deliveries to the post office as required.
To co-ordinate data collection sheets as required, ensuring a smooth process is adopted of sending forms home to parents, monitoring returns and updating information in SIMS to ensure an accurate record is kept at all times.
To support with reprographic requests and ensure a timely completion and process is followed.
To be responsible for ensuring visitors are met at the main reception door and safely evacuated to their designated point in the event of a fire and liaise with the Fire Marshalls to update registers.
To process and update free school meal/ pupil premium data.
To assist with pupil admissions and pupil transfers, including curriculum allocation, CTF files and hardcopy files.
To provide efficient clerical support in relation to, but not limited to, sending letters and texts to parents/carers.

The above list of duties and responsibilities are not an exhaustive definition of all tasks associated with the post.

Person Specification

Essential qualifications:

English and maths (grade 9-4 / A*-C / Level 2)

Skills

Communication skills
IT skills
Organisation skills
Team working
Caring and supportive
Enthusiasm and self-confidence
Able to work flexibly

Other requirements

Role is term time only.

To apply for this apprenticeship email us your CV stating the reference "1454" at apprenticeships@bacoll.ac.uk.